The following Rules and Reservation Procedures have been created to establish guidelines for use of the University Hills Community Center and assist residents interested in using the facilities and making reservations. Pricing and reservations are currently under review and are subject to change.

Use of the Community Center is intended for University Hills community events, private resident events and any Homeowners Representative Board (HRB) or Irvine Campus Housing Authority (ICHA) sponsored events.

The Community Center is available for University Hills residents and community events only.  Any proposed event (campus or otherwise) that is not specifically for the University Hills community, its residents, HRB or ICHA may be allowed but requires approval and comes with an increase in the fees.

Please read the following procedures and contact the ICHA office to discuss the different fee structures and sponsorship requirements.  Residents are encouraged to visit the online calendar for current reservation information.

The University Hills Community Center:

The Community Center is comprised of a Social Center (media room and lounge), two Activity Rooms and a large Event Building.

The Social Center is open daily from 8 AM to 8 PM Monday through Friday and 10 AM to 8 PM on Saturday and Sunday.  Residents are able to use any of the Social Center amenities without a reservation or prior notice on a first come first served basis.  A walk in period has been established for this purpose and extends from 9 AM to 2 PM Monday through Friday and 10 AM to 3 PM on Saturday and Sunday.

Walk in use should be limited to small groups of no more than 8 guests unless previously approved.  Reservations for exclusive use are accepted after the walk in period and up until 10:00 PM each evening.

Reservations for any Community Center room must be made seven days in advance so we may schedule the Community Service Officer (CSO), janitorial and other like services.  The CSO is a campus police liaison and onsite after ICHA business hours to assist with basic facility needs.

The Activity Rooms and Community Room are available by reservation only.  No walk in’s are taken at this time.

Please see below for a description of the rooms and reservation information.  Residents are encouraged to visit the community website (uhills.org) for the schedule of existing reservations.

Lounge/Media Room  – This building and its two rooms are always reserved together.  The Media Room has a 100” screen, a digital projector, a universal player, an iPod dock, amplified sound system, and can be used for a variety of multimedia events.  The Lounge has a television, tables, and other comfortable seating.  Both rooms share a small service bar intended to serve food and hors d’oeuvres, but not a full meal.  This small service bar includes a countertop, sink and ice maker, and small refrigerator.  No children’s birthday’s or related child parties may be held in the Social Center.

The maximum occupancy of the Media Room is 41 persons.  The maximum occupancy of the Lounge is 26 persons.

Activity Room – This space is booked as one large room but can be used as one room or divided into two separate rooms.  Each room has an iPod dock, amplified sound system, counter space, and a utility sink.  There are a total of 8 tables and 32 chairs available.

The maximum occupancy of the Activity Room is 56 persons.

Community Room – The main room has 48’ x 28’ of useable interior space and comes with a full service kitchen.  The use area may be significantly enlarged by opening the exterior walls to the covered patio areas.

The Community Room can hold 92 guests in a classroom configuration or 48 guests for a sit-down meal with the occupancy being doubled if the exterior walls are opened.  There are a total of 4 tables and 64 chairs currently available for use within this space.

The maximum occupancy of the Community Room is 92 persons

The sponsoring applicant must agree to be responsible for the actions of their family, guests, and vendors to insure that the facility is not damaged and that other residents within the facility or University Hills are not inconvenienced.

Community Center Rules and Reservation Requirements

All guests are required to abide by the following requirements in order to use the facility:

  1. Use of the Community Center is intended for University Hills community events as well as private events for its residents.  A private resident event would typically be a function that is specific to the immediate family (no friends or friends of friends).
  2. Some nonresident or Campus related events may be allowed but with conditions.  In addition to a special approval, a higher fee structure will apply (see the Community Center Fees below).  Some events may not easily be defined and residents may request the HRB’s consideration for facility usage and or the resident rate.  Please email (ron.reid@icha.uci.edu) a detailed description of your event as well as any additional information which is applicable.
  3. Reservations may be made up to one year in advance, but at least one week prior to an event.  Reservations are accepted on a first come basis, meaning that if more than one person requests the same date, the first person to fully comply with all reservation requirements will be granted use.
  4. The sponsoring applicant is required to be in attendance for the entire function.  If the sponsoring applicant is found not to have supervised the event the Security Deposit will be forfeited.
  5. Amplified music of any kind (live entertainment; DJ etc.) must be approved in advance and should comply with regulations and/or ordinances for the City of Irvine.  Additional conditions of approval may be imposed
  6. The entire Community Center is a smoke-free facility.
  7. Furniture cannot be relocated from one Community Center room to another.
  8. The reserved area must be cleaned immediately after the event unless special arrangements have been made at the time of the reservation.  Please see the costs for janitorial service below.
  9. Decorations are allowed as long as they are completely removed after the event.  Only non-marking blue masking tape shall be used for decoration.  ICHA will provide the appropriate tape upon request.
  10. No party confetti, glitter, rice or similar decorative accessories are allowed.
  11. Double-sided tape, scotch tape, duct tape, glue, nails, tacks, staples, or any similar products or methods which could permanently damage the facility are prohibited.   Any marking, discoloration, scratching or removal of paint or surface finish shall result in a damage charge against the Security Deposit.
  12. The sponsoring applicant is responsible for all set up of furnishings.  Additionally, all tables and chairs must be cleaned, folded, stacked, and returned to the storage room.  (See “Cleanup Checklist.”)
  13. All appliances must be left in working order, cleaned, and emptied.  All counter tops and cabinets should be wiped and emptied.  All trash and recyclables are to be disposed of in the dumpsters located in the south west corner of the parking lot.  All trash that does not fit inside the dumpsters must be removed from the site and disposed of properly.
  14. Reservations may be made online or in person at the ICHA offoces located at 1083 Californina Avenue, Irvine, CA, 92617.  Online requests are accepted but the applicant must come into the ICHA office with 48 hours with a completed reservation application, insurance certification (if necessary) and full payment of any required Use Fee, Security Deposit or Cleaning Fee.  Payments are cashed upon receipt.
  15. ICHA and the HRB reserve the right to deny use of any portion of the Community Center if the function does not reasonably conform to the intended us of the facility.  ICHA may also increase any applicable fees or deposits at its discretion.
  16. Special requests not covered under these guidelines or a request for waiver of existing rules and regulations or fees may be made by submitting a written request to the Homeowner’s Representative Board (HRB) through ICHA Management (ron.reid@icha.uci.edu).  Any request should identify the nature of the event, requested dates, number of persons attending, and any other applicable information.

Community Center Fees

All payments must be made to the Irvine Campus Housing Authority at the time the reservation is made in order to be a valid reservation.  Payments are cashed upon receipt.  Non-resident fees are italicized below.

The cost breakdown for each room is as follows:

Community

Center

Areas

Time                  Use Fee**

(Monday thru Friday)

 

Time                   Use Fee**

(Saturday & Sunday)

 

Security

Deposit

Cleaning

Fee

Lounge/Media Room

Walk-in

9 AM to 2 PM

N/C

Walk-in

10 AM to 3 PM

N/C

N/C

N/C

Reservations

3 PM to 10 PM

$100 per 3 hour block

Reservations

 4 PM to 10 PM

$100 per 3 hour block

$250

$75*

Activity

Room

Reservations

9 AM to 10 PM

$50 per 3 hour block

Reservations

10 AM to 10 PM

$50 per 3 hour block

$250

per room

$75*

Community

Room

Reservations

9 AM to 10 PM

$150 per 3 hour block.

Reservations

10 AM to 10 PM

$150 per 3 hour block

$250

$100*

* A Cleaning Fee is required for groups over 32 persons.  For groups of 32 or fewer persons, the Sponsoring Resident may elect to clean the reserved area themselves.  However, upon request, a cleaning service can be provided.  See fee schedule above.
** Use fees may increase on holidays.
** Use fees for non-resident / University affiliated functions increase from $50 to $250 (AR), $100 to $350 (SC) and $150 to $500  (CR) per three hour block and an increased deposit of $500.

Reservation Cancellations

The Use Fee will be forfeited for any reservation cancelled fewer than 7 days before the scheduled event.  The full Security Deposit will be returned.

Security Deposit

In the event that there is property damage, content damage, or the need for additional cleaning the costs for this work shall be charged against the Security Deposit and the balance returned to the Sponsoring Resident.  Any charges incurred beyond the deposit amount shall be billed directly to the Sponsoring Resident.  All rooms are inspected at the end of each event and Security Deposits will be refunded to the Sponsoring Resident by mail approximately 2 weeks after the event.

Failure to pay any charges from resultant damages in excess of the Security Deposit may result in a lien and/or special assessment being placed on the homeowner’s property, as well as additional charges for administrative and/or legal cost incurred to collect these costs.

Cleanup Requirements

The sponsoring applicant may elect to clean the reserved area themselves (using the enclosed “Cleanup Checklist,”) for groups of 32 guests or less or they may contract with a professional cleaning service through ICHA for a fee (see above).  Groups larger than 32 persons are required to use the janitorial service supplied by ICHA.

Insurance Requirement

In addition to any required Use Fee, Security Deposit, Cleaning Fee and a completed reservation application, a certificate of liability insurance and endorsement naming Irvine Campus Housing Authority (ICHA) and the Regents for the University of California as an additional insured on your personal or business general liability policy in the amount of $1,000,000 (one million dollars) may be required to secure the reservation.

Please print and fill out the Application Form and bring it into the ICHA office with your check during business hours.